Job Description

THOR Solutions, LLC is actively seeking a mid-level Administrative Assistant to perform a variety of administrative and programmatic support tasking for a program in support of NAVSEA HQ Warfare Center’s Data Call Management and Conference management.  An ideal candidate will possess prior experience providing relevant administrative and program support functions in a US Navy/DoD environment with the ability to secure and keep a secret clearance.

Typical Responsibilities:

• Create daily data call templates for review.
• Prepare and maintain various forms of documentation (correspondence, spreadsheets, presentations, reports) using Microsoft Office products (Word, Excel, PowerPoint).
• Perform data entry and data management within multiple customer databases.
• Attend weekly data call sync meetings.
• Assist Warfare center and HQ with conference processes and policies.
• Consolidate Teir I conference packages.
• Provide logistical support for meetings and special events, including scheduling, setup, and taking/distributing minutes and notes.
• Support financial actions by extracting data, generating and formatting reports, and supporting other actions in the Navy Enterprise Resource Planning (Navy ERP) system.
• Collect, analyze and display data as required for various internal and external data calls.

Location:   Full time remote from any location within Rhode Island. Work must be performed within RI.

Typical Physical Activity: Desk/computer work in an office environment. May involve: repetitive motion.

Security Clearance Eligibility Required:  This position requires a DoD Secret security clearance. A qualified candidate must either already possess an active or interim Secret security clearance (highly preferred); OR be eligible for a Secret security clearance prior to hire. 

Typical Knowledge, Skills, and Abilities:  

• High school diploma/GED equivalent.
  • A higher degree (Associate or Bachelors) or relevant vocational or military certifications are preferred, and may partially fulfill experience requirements.
• At least three (3) years, and preferably at least five (5) years, of recent, relevant professional experience providing diverse administrative, clerical, or programmatic support services.
  • Experience gained in a US Navy/DoD environment is highly preferred.
• Prior experience working with the Defense Travel System (DTS) and/or Navy Enterprise Resource Planning (Navy ERP) is preferred.
• Intermediate or advanced proficiency and experience with common productivity software, including the Microsoft Office suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat.
• Excellent organizational, communication, and time management skills. 
• Ability to multi-task, self-prioritize workload, and ensure successful adherence to schedules and deadlines.
• Comfortable working with all levels of the customer organization, from entry-level to executive, and interacting with Federal civilian, active-duty military, and/or contractor personnel.

Benefit Offerings : Along with competitive pay, THOR offers a comprehensive benefits package including: 

• Paid Time Off
• Paid Holidays
• 401(k) with employer match
• Medical Insurance (3 plan options)
• Dental Insurance (2 plan options)
• Vision Insurance Plan
• Healthcare and Dependent Care Flexible Spending Accounts
• Commuter Benefits
• Basic Life, AD&D, short-term and long-term disability insurance
• Supplemental life insurance
• Pet Benefits
• Legal Resources and ID Theft benefits
• Employee Assistant and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement
• Employee Referral Program

THOR is proud to be an Affirmative Action/Equal Opportunity Employer. THOR considers all qualified applicants for employment without regard to age, race, ethnicity, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability status, or status as a protected veteran. THOR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Equal Employment Opportunity (EEO) is the law.

Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.

Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran’s Excellence (CVE) verified Service Disabled Veteran Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation’s most complex military, public sector and industry challenges.

THOR is proud to be an Affirmative Action/Equal Opportunity Employer. THOR considers all qualified applicants for employment without regard to age, race, ethnicity, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability status, or status as a protected veteran. THOR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Equal Employment Opportunity (EEO) is the law .

THOR is proud to be a Veteran-Friendly Employer . THOR does not discriminate against a qualified applicant because of their status as a protected veteran, or their relationship or association with a protected veteran. This includes spouses and other family members.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at [email protected] or (571) 215-0077.

If you would like to view a copy of THOR’s affirmative action plan, please email [email protected] .

Job Tags

Holiday work, Full time, Temporary work, For contractors, Interim role, Local area, Remote job, Worldwide, Flexible hours,

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