Job Description

Job Description

Job Description

• Provides administrative support to the management within the External Affairs, Corporate Communications and Arkansas Living staff.
• Schedules and coordinates meetings and trainings for management personnel.
• Assists Director of Corporate Communications with organization of news articles and intranet newsletters. Coordinates registration and execution of the annual Arkansas Member Services Conference. Assists with registration of the annual Arkansas State Spelling Bee, SeaPerch robotics competition, and the NRECA Regional meeting, occasionally needing to travel to locations across the state.
• Coordinates registration for the Director’s Summer and Winter Conferences and assists at the registration desk during the conference.
• Prepares and coordinates mail out materials; obtains documents, publications, reports and research material as requested.
• Processes vendor invoices and billing submissions for payment.
• Maintains accurate electronic and hard copy files in functional areas in support of ongoing projects and activities.
• Handles incoming calls, emails and correspondence professionally and promptly. Manages any issues with copiers and keep supplies updated.
• Processes advertisement reimbursements for distribution cooperatives.
• Retrieves and compiles data and statistics for use in various proposals and projects.
• Arkansas Living editorial assistant: organize and distribute monthly magazines, upload monthly magazine files to the printer, weekly deposits, maintain subscriber’s list, process postal returns to the co-ops, type and proof recipes, magazine and gift mailouts, archive room management, CCMS records system management including uploading monthly issues, monitor the Arkansas Living online portal, answer the Arkansas Living telephone line, assisting members and subscribers, and other duties as needed.
• Assists in the preparation of division reports to the President’s office for the monthly board meetings and division annual budget.
• Maintains accurate electronic and hard copy files in functional areas in support of ongoing projects and activities
• Ongoing special project: Make sure all Arkansas Living issues are in our record system ensuring all past issues are loaded, going back to 1945. Filling in gaps and assuring all months are accounted for. Organize the archive room to make sure all issues will fit in the space provided while also providing room to grow.
• Performs any other related duties as required or assigned.
• Due to our obligation to provide continuous, reliable electric service to our customers, the ability to maintain regular and punctual attendance and the ability to work outside your regularly scheduled office hours when necessary is an essential function of the job.

Minimum Qualifications

Associate’s degree in communications or related field, plus at least 3 years related experience, or equivalent combination of education and experience.

Proficient in Microsoft Office Suite

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Driver's license.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Bachelor's degree in English, Journalism, Media Studies or related field.

ENVIRONMENTAL CONDITIONS

Office environment with occasional travel for events.

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions with high-level diversity and decision-making.

While performing the functions of this job, the employee is frequently required to sit, talk or hear; and occasionally required to stand, walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include distance vision, and color vision.

ADDITIONAL INFORMATION

Must possess strong written and oral communications skills, professional networking skills, an ability to work with minimal supervision.

Experience in communication, relationship skills, proofing and writing skills and the ability to seamlessly handle deadlines and multiple projects in a professional manner.

Benefits

• 100% Company Funded Defined Benefit Pension Plan
• 401(k) with 3% Dollar-for Dollar Company Match
• Health, Dental, and Vision Insurance
• 9 Paid holidays
• 2 Floating holidays
• Educational assistance
• Paid time off accrual
• Short-term disability
• Long-term disability
• Free & confidential Employee Assistance Program

EEO/AA/M/F/VETS/DISABLED

Should you elect to apply for this position, AECC/AECI will review your qualifications. If after reviewing the qualifications and experience of all applicants, your skills and credentials meet our needs, someone from our organization may contact you. Please be advised that the time required to complete the applicant review process typically takes between 30 and 90 days but could extend beyond that. Once the position has been filled, all applicants will be notified via email.

Arkansas Electric Cooperative Corporation and Arkansas Electric Cooperatives, Inc. are Equal Opportunity Workplace and an Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age or any other protected category.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Tags

Temporary work, For contractors, Summer work, Work at office, Holiday work,

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