Job Description

Job Description

Job Description

The City of Tomball is accepting applications for the position of Assistant Court Clerk. This position supports the City's municipal court functions, handling administrative, clerical, and accounting tasks. As an entry-level position, the role involves following established procedures, yet requires exercising discretion and judgment. While the incumbent operates within the governing framework of State statutes and City ordinances, they must interact tactfully and courteously with the public, police, attorneys, and other personnel.

Job Title Assistant Court Clerk

Reports To Court Administrator

Positions Supervised None

Education and Experience - An equivalent combination of education, training and experience will be considered.

Education HS_GED

Experience Minimum of 2 years previous relevant work experience is required.

Certifications Certified Court Clerk Level I certification required,12 hours a year of continious education TMCA, TMEC.

Licensing Driver's License

Assistant Court Clerk 's role within the big picture of the City's overall success.

Supports the City's municipal court functions, handling administrative, clerical, and accounting tasks. As an entry-level position, the role involves following established procedures, yet requires exercising discretion and judgment. While the incumbent operates within the governing framework of State statutes and City ordinances, they must interact tactfully and courteously with the public, police, attorneys, and other personnel.

Assistant Court Clerk functions include but are not limited to the following.

• Citation Processing: Enter and process citations. Prepare case files and print required documents. Mail correspondence and input data into the computer system, ensuring accuracy. Process, sign, and stamp complaints. File and retrieve documents from the Police Department. Interact with Police Officers and Bailiffs to ensure citation accuracy.
• Court Docketing: Prepare cases for court and ensure they are ready for hearings. Contact defendants to remind them of their court dates. Compose legal documents with attention to detail. Ensure organized and smooth courtroom proceedings by preparing all necessary materials.
• Public Communication: Answer customer calls and handle in-person interactions. Process customer requests, including Defensive Driving, Deferred Dispositions, Compliance Dismissals, Motions, and Payment Plans. Examine legal documents for accuracy. Address inquiries from the public, judges, and lawyers.
• Payment and Cash Collection: Collect court fees and fines. Process payments in person, online, or via mail. Deposit checks through an online portal. Reconcile the cash drawer daily and ensure accuracy. Create, file, and save daily reports for the Finance department.
• Contribute to the team effort by performing other related duties as assigned.

Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

• Knowledge of the City's municipal court functions, State statutes, and City ordinances.
• Strong organizational skills to handle multiple tasks simultaneously and ensure accuracy in a dynamic work environment.
• Excellent communication skills to handle inquiries from various stakeholders and effectively address public concerns.
• Proficiency in various computer systems related to citation processing, payment processing, and record-keeping.
• Attention to detail when composing legal documents and ensuring the accuracy of all processed information.
• Ability to handle cash, make transactions, and reconcile accounts with integrity and accuracy.
• Interpersonal skills to interact with diverse groups, including the public, police, attorneys, and other city personnel, with tact and professionalism.

Equipment and Tools commonly associated with the performance of the functions of this job.

Microsoft Office, Incode, Telephone, Scanners, Shredders OMNI

Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.

• The work is typically performed indoors in an office or court setting.
• May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.
• Work may potentially involve risk of exposure to electric shock.

* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work requires the ability to sit, stand, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
• Work requires the ability to grasp, pull, push, and reach.
• Work requires the ability to talk, hear, listen, and comprehend.
• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, precise hand/eye coordination, the ability to identify and distinguish colors
• Must be able to lift up to 5
• Work requires the ability to stoop, kneel, crouch, and/or crawl.

* The City of Tomball offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.

SALARY:

Hiring Range: $37,918 - $39,811 ($18.23 - $19.14)

Salary Range: $37,918 - $56,888

*** Salary is dependent on experience and qualifications ***

Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.

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