Job Description

Our client, an investment management firm is seeking an Administrative Executive Assistant to support the CEO and other administrative activities at the firm.

Job Details

Company: Investment Firm

Position: Administrative Executive Assistant

Location: Midtown - Fully onsite

Hours: 9am-5pm

Degree Required: Required

Salary: $85k-$110k base DOE plus bonus eligible plus benefits and 20 days of paid vacation .

Responsibilities

Working closely day-to-day with the CEO, as his executive administrative assistant, covering the usual and customary aspects of the position, including:

travel planning;
scheduling meetings;
helping with written correspondence, monitoring emails;

Supporting and backing up the Office

Manager/Executive Assistant to Chairman/Receptionist, especially when she’s out of the office, including the following tasks she otherwise regularly covers:

Sitting at reception desk: field incoming calls, greet clients and visitors, escort to conference rooms
Checking conference room reservations daily and entering outside guests or clients on building’s portal;
Misc Conference room attention – reservations/scheduling; meeting set ups and clear out/straighten out
Handle all breakfast and lunch catering orders
Delivering mail to addressees
Break room oversight to include checking and replenishing fruit and beverages and end of day dishwasher run
Working with head of technology and landlord, regarding building/space/technology problems
Supporting client team marketing needs (i.e. binding presentations, quarterly mailings);
Supporting the Chairman, including coordinating his paper calendar, handling calls, assisting with wire transfers, monitoring/assisting with emails.

Supporting the administrative needs of the Analysts and Client Team, including: Help in booking travel, as needed; Help in using the Concur travel expense app.

Requirements

Facility in Microsoft Word (required) and Power Point (preferable)
2+ years of administrative experience

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